• Executive Assistant/PA

    Job ID
    8504
    Job Location
    GB-London
    Location
    United Kingdom-London
    Category
    Administrative/Operations
  • Overview

    WE is a global, independent, integrated communications agency.  For over 30 years, we have developed strategic communications programs for innovative and world-changing brands, working to influence markets, inspire people and improve lives.

     

    The Executive Assistant/PA to the International President and UK MD will provide executive-level administrative support in all areas and facets along with logistical support where necessary in regards to agency goals and priorities. This role will organize meetings, coordinate travel, and draw on agency resources to deliver outstanding quality in all assigned projects.

    Responsibilities

    Purpose of the Position:

    Responsibilities:

    • Develops strong partnerships with those in agency as well as external stakeholders, i.e., peers on the client side.
    • Deep understanding of shifting priorities and working with other executives, design a strategic schedule that optimizes effectiveness, keeping both short-term and long-term objectives in mind.
    • Manages email; bringing in the right stakeholders to help move items forward. Maintain online and hard copy archives; files relevant email of archival importance.
    • Manage detailed logistics, briefings, and follow up for meetings, internal and external.
    • Provides global support when on business travel. Manages coordination of business/personal priorities/travel, along with business travel briefings and technology support.
    • Manage social media platform (Twitter, Linked-In, Facebook, Instagram, etc); develop and posting content ensuring a strategic voice. Partner with Agency Marketing to develop a range of communications.
    • Writes, edits and proofreads correspondence; drafts reports and other communication including trip reports, status reports and other related documents.
    • As appropriate, screen incoming calls, correspondence, interoffice materials; determine priority and respond appropriately. Make recommendations regarding appropriate action and follow-up.
    • Responsible for tracking and entering time.
    • Coordinate annual Performance Management process for UK MD's direct reports.
    • Manage career development and performance of direct report, managing up to senior staff on crisis issues, and client/team satisfaction while holding the team accountable to demonstrating agency values.

     

    Qualifications

    Experience Required:

    • 5 -7+ years’ equivalent level of experience, preferably in a similar fast paced and demanding environment
    • Strong project management, writing and presentation skills required, with excellent grammatical, editing, and proofreading skills.
    • Previous experience working in a highly collaborative, diplomatic, influential and persuasive environment; Ability to be a magnet for clients, partners, employees. Strict confidentiality at all times.
    • Proficiency with Microsoft Office suite (particularly Outlook, Word, SharePoint, PowerPoint and Excel).

     

    Additional Requirements:

    • Constantly search for fresh, innovative ways to approach job, in order for both senior leaders to make greatest impact.
    • Must be adept at creative problem solving on the fly and thinking on your feet.
    • Ability to work in a team setting with diverse personalities as well as to work independently with little to no supervision.
    • Ability to be objective and discreet with sensitive information; exercise high degree of confidentiality in all aspects of role.
    • Exceptional diplomacy and a proven ability to manage a variety of stakeholders.
    • Client and business environment: Customer service orientation is a must. 
    • Strong presentation and communication skills along with the ability to read, write and speak English.

     

    *LI-WO1

    WAG123

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