• Receptionist/Operations Assistant - 5 Month Contract

    Job ID
    Job Location
    United Kingdom-London
  • Overview

    WE Communications is a multi-award winning integrated communications agency with over 30 years’ experience, with more than 1000 employees in 20 offices around the world.  We are currently looking to hire a Receptionist/Operations Assistant to join our Operational Team here in London, initially on a 5 Month Fixed-Term-Contract basis.


    This is a great opportunity to join an established and collaborative team, reporting to and working very closely with our Operations Manager.  You will be a focal point of the agencies image and first impression to our clients and visitors.  You will be responsible for meeting and greeting clients, whilst being the first port of call for our internal teams when it comes to booking meeting rooms and booking internal global travel and accommodation.


    Our ideal candidate will have previous reception/office assistant experience, ideally in a fast-paced environment and it is imperative that you have experience of screening and routing calls appropriately.  You will also be the first point of contact for all issues within the office – meeting rooms, visitors from our other global offices, booking couriers/taxis and FedEx for the office, ordering stationery and other general related tasks.


    Purpose of the Position:


    • Meeting and greeting clients and other visitors to the office
    • Managing the smooth running of the day-to-day facilities e.g. staff kitchen
    • Arranging and maintaining facility keycards and lockers for all staff
    • Allocating desk space for all visitors from our other international offices
    • Answering main reception phone/gatekeeper for our account teams
    • Ad hoc projects to support the operations and administrative team
    • Responsible for processing/coding all incoming invoices
    • Keeping file system up-to-date
    • Maintaining meeting rooms through the day, checking they are ready and tidy at all times
    • Ordering catering for meeting rooms and setting up refreshments and catering
    • Booking international travel and accommodation
    • Arranging couriers for domestic and international shipment
    • Working with Operations Manager on Health and Safety management
    • Provide admin support to our Learning & Development team
    • Addressing post to the right people. Franking and posting at the end of the day if needed




    Experience and Attributes:

    • 1yr to 18 months minimum reception or administrative experience
    • Worked within a team environment, preferably within a professional environment
    • Worked under various deadlines
    • Managed multiple projects simultaneously





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