• Senior Administrative Assistant

    Job ID
    8511
    Job Location
    US-WA-Bellevue
    Location
    United States-WA-Seattle
    Category
    Administrative/Operations
  • Overview

    WE’s Modern Work, Life & Gaming Team is looking for a talented, self-motivated administrative professional to support key senior personnel on a fast-paced, dynamic team and be an active member of the larger administrative staff. This position requires a sound multi-tasker who can perform a variety of administrative duties while also managing frequent cross team interactions and deliverables. This role would also act as a liaison between the senior team members and the staff, clients, and vendors. A successful candidate will be someone who is able to communicate well at all levels, manage multiple priorities, and can manage their time efficiently and effectively.

     

    When you work at WE Communications (WE), you will find compelling work, global partnerships, worthwhile professional development, outstanding benefits and the opportunity to make a difference. We value those who share our passion and belief in the power of change, discovery and innovation. We invest in our future by creating a fun workplace full of creative, skilled, curious and enthusiastic people

    Responsibilities

    • Provide a high level of strategic, thoughtful support to a team, prioritizing the needs of the team lead(s)

    • Understand the agency’s business and how the team’s priorities fit into larger agency business goals

    • Proactive – take the initiative in support of the team’s needs

    • Maintain high level of customer service (both to internal and external clients)

    • Maintain confidentiality in all aspects of support role

    • Leadership/mentorship role with other administrative team members

    • Act as liaison between senior team members, organizations, internal and external clients and media

    • Responsible for researching relevant or industry specific data/information and drafting/composition of reports and memos.

    • Edit documents as requested.

    • Frequently develop or write correspondence on behalf of team.

    • Create and format documents and presentations electronically

    • Screen incoming calls, correspondence and interoffice materials; determine priority and respond appropriately.

    • Manage the calendars of senior team leads

    • Process other senior team members’ e-mail as requested

    • May process senior team members’ expense reports

    • Errands for business reasons as needed and appropriate

    • Coordinate shipping for daily Federal Express packages and oversee faxing projects

    • Manage logistics for team travel, client meetings and activities, and teleconferences

    • Keep appropriate team/client files and records as requested to ensure completeness, historical accuracy and easy retrieval of information.

    • Responsible for central filing system, including hard copy and electronic, in accordance with agency guidelines.

    • Own and/or coordinate client and/or team budget, including summarization, running/interpreting reports and in some cases, projecting expenditures

     

    Qualifications

    • Education: High school education with a preference of an additional two to four years of university and/or trade school, or other administrative training in business, office administration or secretarial services

    • Experience preferred: Five to seven years equivalent level of experience, preferably in a similarly fast-paced and demanding environment

    • Ability to accurately keyboard at 60+ wpm

    • Proficiency in MS Word, Excel, Outlook and PowerPoint is required

    • Ability to be objective and discreet with sensitive information

    • Ability to delegate appropriately

    • Ability to demonstrate a high degree of professionalism

    • Ability to manage high levels of stress

    • Ability to work in a team setting with diverse personalities

    • Ability to work independently with little to no supervision

    • Basic math ability

    • Excellent grammatical, editing and proofreading skills

    • Excellent organizational and prioritization skills

    • Possess excellent oral/written and interpersonal communication skills

    • Professional voice/appearance

    • Strong sense of professional savvy and ability to exercise accordingly

    • Working knowledge of office and administrative procedures, including office machines and computer hardware/software

     

    *LI-SA1

    WAG123

    Options

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed